Minutes of 2003 CAFA Annual General Meeting
September 30, 2003
Attendance
Kirk Krack, Mandy-Rae Cruickshank, Brent Pascall, Tom Lightfoot, Greg Hamilton, Peter Scott, Ken McCallum and Eric Fattah.
Call to Order
This Annual General Meeting was held at Rowand's Reef Dive store in Vancouver. Kirk Krack chaired the meeting and Tom Lightfoot took the minutes. The meeting was called to order at 7:15pm.
Last Year's Minutes
Tom Lightfoot read the minutes of last year's AGM.
Kirk Krack moved for acceptance of last year's minutes, Mandy-Rae Cruickshank seconded. All in favour.
President's Report
Kirk Krack presented the combined President's, Judges' Committee, and World's Bid reports.
Mandy moved for aceptance of the combined report, Tom Lightfoot seconded. All in favour.
Treasurer's Report
Mandy-Rae Cruickshank presented the Treasurer's Report.
Kirk Krack moved for acceptance of the Treasurer's Report, Peter Scott seconded. All in favour.
Webmaster's and Environment Committee Reports
Tom Lightfoot presented the Webmaster's Report and the Environment Committee Report.
Mandy-Rae Cruickshank moved for acceptance of the combined reports, Peter Scott seconded. All in favour.
Marketing and Promotion Report
Perry Gladstone was in Venezuela and could not be present at the AGM but he submitted the Marketing and Promotion Report.
Old Business
There was no old business.
New Business
Motion
The board presented the following motion with regard to the election of directors.
Whereas CAFA aims to maintain control of the organization within Canada,
be it resolved that the following paragraph be added to the
Directors section
of the bylaws:
4.8 All directors of the Corporation must be Canadian citizens residing in Canada.
Greg Hamilton moved for acceptance of the motion as read, Peter Scott seconded. All in favour.
Election of Officials
Prior to the AGM, the following people were nominated to the board via email:
- Kirk Krack (nominated by Erik Young)
- Mandy-Rae Cruickshank (nominated by Erik Young)
- Perry Gladstone (nominated by Erik Young and David Nesbitt)
- Tom Lightfoot (nominated by Erik Young)
- Helen Lightfoot (nominated by Kirk Krack)
- Erik Young (nominated by James Dahl, Jeremy Kivi and Wilf Darr)
- Peter Scott (nominated by Perry Gladstone)
All of the nominees accepted their nominations.
The election took place via email with all votes going via [email protected] to Jane Mitchell and Sandy Aird who acted as the independent election officers. The deadline for voting was midnight (Pacific time) on October 7, 2003.
On October 9th, Jane and Sandy reported the following vote counts:
| Kirk Krack | 21 votes | Elected |
| Tom Lightfoot | 19 votes | Elected |
| Perry Gladstone | 18 votes | Elected |
| Mandy-Rae Cruickshank | 16 votes | Elected |
| Helen Lightfoot | 15 votes | Elected |
| Peter Scott | 12 votes | |
| Erik Young | 6 votes |
A total of 22 members voted, with one person voting for only two candidates.
Adjournment
There being no further business, Kirk Krack moved for adjournment. The meeting was adjourned at 8:39 pm.
