Minutes of 2007 CAFA Annual General Meeting
September 29, 2007
Call to Order
The meeting was held in the class room of the UBC Aquatic Centre in Vancouver, BC
Mandy-Rae Cruickshank called the meeting to order at 4:12pm.
Attendance
Charles Beddoe, Tom Lightfoot, Sean Smith, Kevin Busscher, Manfred Lippe, Patti Lippe, Jill Yoneda, Kirk Krack, Mandy-Rae Cruickshank, Greg Fee, Brent Pascall.
Last Year's Minutes
Tom Lightfoot read the minutes from last year's AGM. Mandy-Rae Cruickshank moved that the minutes be approved, seconded by Manfred Lippe. All in favour. Motion carried.
President's Report
Mandy-Rae Cruickshank presented the President's report. Kirk Krack moved that the President's report be approved, seconded by Sean Smith. All in favour. Motion carried.
Treasurer's Report
Brent Pascall presented the Treasurer's report. Charles Beddoe moved that the Treasurer's report be approved, seconded by Greg Fee. All in favour. Motion carried.
Webmaster's Report
Tom Lightfoot presented the Webmaster's report. Kirk Krack moved that the Webmaster's report be approved, seconded by Manfred Lippe. All in favour. Motion carried.
Judges Committee Report
Kirk Krack presented the Judges Committee report. Mandy-Rae Cruickshank moved that the Judges Committee report be approved, seconded by Sean Smith. All in favour. Motion carried.
Old Business
There was no old business.
New Business
Website Hosting
Whereas the current hosting plan with Uniserve is more costly than other web hosts and has poor customer service, Kevin Busscher moved that the future board look into moving the freedivecanada.com website to a more competitive web hosting service. Sean Smith seconded the motion. All in favour. Motion carried.
Bank Account
Whereas several types of transactions require the current Treasurer to appear in person at the branch holding CAFA's bank account, which is inconvenient for the Treasurer, Mandy-Rae Cruickshank moved that the next board look into moving the account to a different branch or to a different bank with more flexible options. Manfred Lippe seconded the motion. All in favour. Motion carried.
Long Term Savings
Whereas CAFA's bank account has built up to several thousand dollars, Kirk Krack proposed that the next board look into putting a portion of CAFA's money into a better interest term deposit. Patti Lippe seconded the motion. All in favour. Motion carried.
Non-Resident Canadian Members
Mandy-Rae Cruickshank reported that some non-resident Canadian members of CAFA had expressed interest in serving on the CAFA board and/or having more input on CAFA decisions. To that end, Mandy-Rae moved that the board investigate ways to include non-resident Canadians, either by changing the bylaws to allow them to serve on the board or by setting up a committee for non-resident Canadians. Jill Yoneda seconded the motion.
2 for
8 against
1 abstaining
Motion failed
The final consensus was that the board would wait until contacted directly by non-resident Canadians before pursuing any option of increased inclusion.
Election of Officials
Nominations for the 2007/08 CAFA board were held via email in the week leading up to the AGM with a final opportunity during the AGM. Below is the final results of the nominations:
| Nominee | Nominator | Reply |
|---|---|---|
| Charles Beddoe | Jill Yoneda | Accepted |
| Matt Charlton | Mandy-Rae Cruickshank | Accepted |
| Greg Fee | Tom Lightfoot | Accepted |
| Gabrielle Legendre | Mandy-Rae Cruickshank | Accepted |
| Manfred Lippe | Greg Fee | Accepted |
| Brent Pascall | Mandy-Rae Cruickshank | Accepted |
| Sean Smith | Brent Pascall | Accepted |
| Jill Yoneda | Mandy-Rae Cruickshank | Accepted |
| Mandy-Rae Cruickshank | Brent Pascall | Declined |
| Kirk Krack | Brent Pascall | Declined |
| Tom Lightfoot | Greg Fee | Declined |
| Greg Hamilton | Greg Fee | No reply |
| Nikkey Ward | Greg Fee | No reply |
Elections were held via email in the week after the AGM with all votes going to two independent vote counters. Below are the results of the election:
| Nominee | Votes |
|---|---|
| Brent Pascall | 17 |
| Manfred Lippe | 17 |
| Greg Fee | 15 |
| Gabrielle Legendre | 13 |
| Matt Charlton | 11 |
| Jill Yoneda | 8 |
| Charles Beddoe | 4 |
| Sean Smith | 4 |
The new board will therefore consist of Brent Pascall, Manfred Lippe, Greg Fee, Gabrielle Legendre and Matt Charlton with Mandy-Rae Cruickshank continuing on as Past President.
Adjournment
Greg Fee moved for adjournment, seconded by Mandy-Rae Cruickshank. The meeting was adjourned at 5:22 pm.
