Minutes of 2008 CAFA Annual General Meeting
September 17, 2008
Call to Order
The meeting was convened via a Webinar on citrixonline.
Matt Charlton called the meeting to order at 6:35 PM PDT.
Attendance
Attendees were Matt Charlton, Tom Lightfoot, Brent Pascall, Mandy-Rae Cruickshank, Kirk Krack, Greg Fee, Manfred Lippe, Patty Lippe, Eric Fattah and Glen Garrett.
Last Year's Minutes
Tom Lightfoot read the minutes from last year's AGM. Mandy-Rae Cruickshank moved for approval of the minutes, seconded by Manfred Lippe. All in favour. Motion carried.
President's Report
Matt Charlton presented the President's report. Tom Lightfoot moved for approval of the President's report, seconded by Manfred Lippe. All in favour. Motion carried.
Treasurer's Report
Brent Pascall presented the Treasurer's report. Manfred Lippe moved that the Treasurer's report be resubmitted to the next board at the first meeting, seconded by Kirk Krack. All in favour. Motion carried.
Webmaster's Report
Tom Lightfoot presented the Webmaster's report. Manfred Lippe moved that the Webmaster's report be approved, seconded by Matt Charlton. All in favour. Motion carried.
Judges Committee Report
Kirk Krack presented the Judges Committee report. Brent Pascall moved that the Judges Committee report be approved, seconded by Manfred Lippe. All in favour. Motion carried.
Old Business
There was no Old Business.
New Business
Reducing conflict of interest
There was discussion about how to better regulate not only actual conflict but the perception of conflict of interest. The board should focus not so much on reacting to comments and criticisms about this issue but the board must move forward on incorporating these regulations into the by-laws so this issue can be settled.
For example, if CAFA is interested in subsidizing a judges course, then a bid process should be put in place to allow others who are interested and qualified to submit a bid or not.
Revisiting team selection process
Discussion was raised about team selection this year in Egypt. There is concern about the optics about how the team was selected, with three recruits coming from PFI, including one who works for OPS, a PFI sponsor. The team selection process was explained by Kirk who said that all team members participated by a blind vote, verified my a non-Canadian and that the vote was unanimous. It has been put forward Kirk that this issue needs to be resolved once and for all in time for the 2010 world championships and that all information relating to the initial team selection process as well as the final selection process be well established before the end of the 2009 competition season.
Getting insurance
Kirk Krack has on behalf of CAFA approached an insurance broker and secured the necessary paperwork whish is now in the board's possession. Brent Pascall has been tasked with filling out the multiple forms for the various insurance companies and submitting them post-haste.
Motions:
Manfred put forward a motion that the new board addresses these three issues in order of priority.
- Insurance
- Conflict of interest
- Team selection process
Tom Lightfoot seconded the motion; all in favour, motion carried.
Finance
It is suggested that the board look at consolidating some of its savings into a 1 year term investment in order to secure that money. The new board will investigate this after creating a budget for the upcoming year.
Election of Officials
Nominations for the 2007/08 CAFA board were held via email in the weeks leading up to the AGM with a final opportunity during the AGM. Below is the final results of the nominations:
| Nominee | Nominator | Reply |
|---|---|---|
| Matt Charlton | Greg Fee | Accepted |
| Greg Fee | Mandy-Rae Cruickshank | Accepted |
| Annette Spreeuw | Greg Fee | Accepted |
| Brent Pascall | Greg Fee | Accepted |
| Manfred Lippe | Greg Fee | Accepted |
| Tom Lightfoot | Greg Fee | Declined |
| Eric Fattah | Manfred Lippe | Declined * |
| Francois Leduc | Tom Lightfoot | Declined * |
| Tyler Zetterstrom | Brent Pascall | Declined |
* It is noted in the minutes that Francois Leduc communicated privately with Tom Lightfoot and declined his nomination. It is also noted that Eric Fattah contacted Brent Pascall privately and declined his nomination.
Kirk Krack put forward a motion to close the nominations, Manfred Lippe Seconded the motion. All in favour, motion carried.
The board is carried by acclimation. No vote required.
The new board will therefore consist of Brent Pascall, Manfred Lippe, Greg Fee, Annette Spreeuw and Matt Charlton
Adjournment
Tom Lightfoot moved for adjournment, seconded by Kirk Krack. The meeting was adjourned at 8:57 pm. PDT.
