Minutes of CAFA Executive Meeting

December 8th, 2004


Tom Lightfoot (Chair), Mandy-Rae Cruickshank, Helen Lightfoot, Peter Scott (Minutes) Matt Charlton (by phone), Kirk Krack.

Call to Order

This meeting was held at the CAFA Headquarters in Vancouver. Meeting was called to order at 4:20 p.m.

Meeting Minutes

Minutes from the previous meeting will be approved by email at a later date.

Action Items






Agenda Items

1. Sport Canada Plan

The Sport Canada application has three parts:
Part A is mandatory, CAFA meets 50-60% of criteria
Part B (National) or Part C (International) criteria must also be addressed

Criteria lacking under Part A:

Criteria fulfilled under Part A:

Board recommends adopting the Canadian Olympic Association's Code of Conduct. Board will review newest version of the document and approve at the next meeting.

Action: Peter will find current version of Code of Conduct so that the Board can officially adopt it at the next meeting.

2. Club Outreach

Mandy and Matt outlined approach for club outreach, including:

Recommend starting on developing membership and grassroots clubs. French language email list is established. Matt and Peter will moderate.

Action: Kirk requested that the Board look at what percentage of CAFA revenue comes from membership fees and what percentage comes from sanctioning fees. This is will help with adjusting the membership fees for future development and resolve debate about discounted memberships.

3. Statement of Understanding (Liability and Safety)

After much discussion, it was decided that the Liability Release used for clinics (based on the Performance Freediving Release Form) is strong enough to minimize liability. A statement of understanding was deemed to be problematic and a potential barrier to entry for new members if agreeing to it is a condition of membership. Another measure could be a disclaimer on the website and freedivecanada and apneacanada lists (e.g. entertainment or informational use only).

4. Insurance

Christmas break may delay the pursuit of insurance options. Mandy has a new application to fill out for Director's Liability insurance that she got through a UCBC contact.

5. Safety Committee

The Board is in support of a small and fast-acting committee to prepare a framework for safety review after each competition. Members should have organizing experience and knowledge of some or all of the following: technical scuba diving, safety freediving, first aid/EMT services, event planning and/or competition experience.

The first action of the Safety Committee is to review ideas for efficient reporting by competition organizers in time for upcoming events in the spring.

6. Competition Dates for 2005

Eastern Region:
Western Region:

7. AIDA Rules Vote

The Board reached consensus and entered votes for all 32 questions. Tom will submit the votes to AIDA.

Action Items

  1. Code of Conduct (2004?) for adoption by board (Peter)
  2. Revenue breakdown for CAFA (Mandy / Helen)
  3. Form safety committee and initiate discussion (Peter)
  4. Application for Director Liability Insurance (Mandy)
  5. Submit vote for AIDA Rules (Tom)


Meeting adjourned at 9:26 p.m. PST

The next meeting will be on January 12 at 6:30 p.m. at:
108 - 3083 West 4th Avenue
Vancouver, B.C.
V6K 1R5

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