Minutes of CAFA Executive Meeting

November 21, 2004


Tom Lightfoot (Chair), Mandy-Rae Cruickshank, Helen Lightfoot, Peter Scott (Minutes) Matt Charlton (by phone), Kirk Krack.

Call to Order

This meeting was held at the CAFA Headquarters in Vancouver. Meeting was called to order at 4:20 p.m. PST

Meeting Minutes

Minutes from the previous meeting will be approved by email at a later date.

Action Items

None presented, see agenda items.


1. Board Positions

The following positions were proposed:


New Board members Matt Charlton and Peter Scott were welcomed.
The Past President will act in an advisory capacity and will have a vote on the executive.

Motion: Tom motioned that the Past President have full voting rights. Mandy-Rae seconded. Carried with all in favour, Kirk abstaining.

2. AGM Minutes 2003/04 and Executive Meeting minutes

Minutes will be circulated to the Board in electronic form for approval.
Kirk is working on the President's Report.

3. Finances

The balance sheet for Worlds is almost complete. The Worlds DVD has been selling on the CAFA and Deeperblue websites with approximately 125 competition DVDs sold, 23 scientific DVDs sold, and 18 remaining. Sales of the DVD are handled on the CAFA web site/account. Kirk asked Board members to make sure all Worlds-related expenses have been submitted.

4. Insurance.

As of August 1, 2004 CAFA has not been covered by event or sport insurance. USAA has been active in trying to locate insurance, in concert with CAFA. It has been suggested that the more USAA and CAFA can do in documenting cases and producing statistics on deaths, accidents and potential claim situations, the better chance of getting insured. Kirk suggested that while insurance will eventually be found for CAFA, the cost of the policy may not be affordable. Calista Johnston continues to approach insurance brokers and companies with proposals. Finding insurance is a top priority. Tom proposed that finding insurance and strengthening risk management will go hand in hand to limit liability for the Directors.

5. Monthly Meetings Schedule

The CAFA executive will meet once a month on every 2nd Wednesday at 6:30 p.m. The next meeting will be on Wednesday, December 8, 2004.

6. DVD & Merchandise Sales Policy

Goh Iromoto would like to continue sales of competition DVDs through the CAFA website. CAFA proposes paying Goh (or any other producer) a 15% commission for web sales. This commission structure is not exclusive.

7. Objectives for 2004/2005

8. Safety and Rules Review

Kirk confirmed that AIDA will be adopting CAFA's Safety Protocols in 2005.

Motion: Tom motioned that a Safety Committee be struck and produce a report for the AGM. Helen seconded the motion. Passed unanimously. The committee will be co-chaired by Matt and Peter.

9. Freediver Code

10. Upcoming AIDA Votations

Action Items

Due December 8th or earlier


The meeting was adjourned at 7:30 p.m. PST

The next meeting will be held at 6:30 p.m. on December 8th at:
108 - 3083 West 4th Avenue
Vancouver, B.C.
V6K 1R5

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